Frequently asked questions FAQ
Lean Management is a management technique that involves the systematic organization of a company focused on eliminating waste. The goal is to maximize profits and meet customer needs using the least amount of resources (people, equipment, materials, work methods).
It is an easy and effective system for companies that want to be better and more competitive.
- Providing services without the customer’s order (without added value)
- Waiting for people/machines for delayed deliveries or next steps in the process
- Unnecessary transport of materials/people between functional areas Execution times that are too long due to poor process planning
- More people involved in the process than the absolute minimum
- Movement of people during work (looking for parts, tools, instructions or assistance).
It is dedicated to manufacturing and service companies that:
- are interested in implementing improvements,
- understand the need for change,
- want to work more efficiently,
- see the need for production or service flexibility,
- want to identify and reduce costs,
- want to change their own and their employees’ thinking to a cost mindset,
- want to prepare for the possibility of a crisis,
- want to earn more money.
- Improves company results by eliminating waste
- Directs the entire company’s work culture towards improvement
- Helps achieve high work productivity and increases work efficiency
- Improves organization and management
- Improves the quality of production and services
- Increases competitiveness
- Reduces variability
- Shortens decision-making time
- Helps pay more attention to customer needs and wishes
- Increases employee satisfaction by improving communication between managers and subordinates
- Provides stronger motivation for employees and allows them to identify with the company’s successes
Yes, Lean management tools can be used in service companies, and many companies are already doing so. Their use in services allows for increased efficiency and quality of services as well as cost reduction. Service activities are often more complex and more dependent on customer interaction than production processes. By applying Lean management, service companies can effectively improve service quality, customer satisfaction, as well as increase their profitability and competitiveness.
There are special Lean management approaches and tools for services:
- Value Stream Mapping allows understanding of the steps required to provide services and the added value and waste that arise during the process.
- Kaizen (continuous improvement) allows for the identification of problems and the introduction of improvements in processes on an ongoing basis.
The implementation time of Lean management tools depends on many factors such as the size of the organization, complexity of business processes, number of people involved in the implementation process, organizational maturity, and scale of changes to be made.
Implementation can take from several months to several years, depending on the size of the organization and the scope of changes. The implementation process consists of several stages, which include process analysis, designing new processes, employee training, implementation of changes, and monitoring results.
The implementation of Lean management tools is a continuous process and requires the involvement of the entire organization. After implementation, results should be regularly monitored and further improvements made. It can be said that it never ends.
No, Lean trainings are not dedicated only to management staff. They are addressed to all employees regardless of their position, because everyone has an impact on business processes and can contribute to their improvement.
For operational employees, trainings focus on practical aspects of Lean such as methods of identifying waste, improving workflow, standardizing processes, and controlling quality.
For management staff, trainings focus on more strategic aspects such as implementing changes, project management, monitoring and measuring results, and building a culture of continuous improvement in the organization.
The waiting time for Lean management implementation results depends on many factors, such as:
- Size and complexity of the organization: The larger and more complex the organization, the longer it takes to implement and see results.
- Degree of employee engagement: Employee engagement in the implementation process is crucial for effective implementation and achieving positive results. The more engaged employees are, the faster positive changes can be seen.
- Degree of organization’s adaptation to Lean management principles: If the organization already uses some Lean management principles, implementation may be easier and shorter.
- Degree of advancement in the implementation process: The more advanced the implementation process, the closer to achieving positive results.
Generally, one can expect the first positive results of Lean management implementation after a few months. However, full implementation of Lean management principles and achieving noticeable results may take from one to three years or longer, depending on the requirements and needs of the organization. It is also important to remember that Lean management implementation is a process of continuous improvement that never ends.
Implementing lean office enables gaining a range of experiences in managing office processes, including:
- Skills in identifying and eliminating waste in office processes, which allows for increased efficiency and cost reduction.
- Knowledge about optimizing office processes, which enables shortening the time of document processing and improving work quality.
- Understanding the importance of continuous process improvement, which allows for further optimization of office processes and improving their efficiency.
- Skills in creating work standards that allow for increased consistency and repeatability of office processes.
- Experience working with various groups of employees, which requires communication and leadership skills.
Implementing lean office is therefore a valuable experience for people involved in managing office processes and for continuous process improvement specialists.
The team for implementing Lean Management should consist of employees from various departments and hierarchical levels in the organization to ensure representation of different perspectives and skills. Here are a few key roles that should be included in the team:
- Senior management member who approves the implementation of Lean Management and is responsible for providing resources, support, and enabling change.
- Area/project leader: Person responsible for managing the Lean Management implementation project, ensuring goals are met, and coordinating team work.
- Process engineer: Person with knowledge of organizational processes and their improvement, who will be responsible for identifying and eliminating waste and optimizing processes.
- Quality engineer: Person with knowledge and experience in quality management, who will be responsible for supervising the implementation process of the quality management system and ensuring that quality goals are achieved.
- Area employee: A member of the team who will represent employees and ensure their engagement in the implementation process.
- Other individuals: Depending on the organization’s needs, the team may also include people from other fields, such as IT, logistics, sales, or procurement.
Each of these roles is important for the effective implementation of Lean Management, and their collaboration can contribute to achieving better results and customer satisfaction.
It is not required for a company to have a Lean specialist when starting to implement Lean Management in their organization. Many companies start from scratch, learning and implementing concepts on their own, using available resources such as books, articles, online training, and learning from other organizations. However, having a Lean specialist can be beneficial, especially for organizations that want to implement Lean Management comprehensively and employ diverse tools and methods. A Lean specialist can help identify areas that require improvement, propose specific solutions and methods, and assist in monitoring progress and results. In any case, the key issue is to understand that implementing Lean Management is a continuous learning and improvement process, and each organization must find an appropriate approach to its needs and capabilities.